Canceling a Workitem in a Workflow

Q: My business usecase is a workflow app where employees fill out timesheets and submit them for approval. One of the requirement for the app is that when an employee starts filling out a new timesheet but decides to cancel it, the created workitem must be removed from the workflow. How do I design for this functionality?

A: To cancel a workitem that is opened by mistake or to remove an unfinished workitem from the workflow, you need to link the action to a BOS. Within the BOS, add the 'Archive' block, which effectively cancels or removes the created workitem.

Steps:

To cancel a work item, follow these steps:

1. Add a 'CancelTimesheet' BOS to the Timesheet page.
2. Within the BOS, incorporate an onCloud component.
   1. In the Input Variables section, select the 'id' variable from the Workitem Variables dropdown list.
   2. Drag and drop the 'Archive' block from the workflow component.
   3. Assign the 'id' variable to the WorkflowId field.
3. On the Timesheet page, configure the 'Cancel' button interactions as follows: onClick - Navigate to - CancelTimesheet.

By implementing these steps, the opened work item will be effectively canceled.