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Shared Drive

  • Updated on Jul 20, 2022
  • Published on Jul 1, 2022
  • 1 minute(s) read
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Similar to Database Tables, the Drive folders can also be made accessible across multiple projects. In the Drive of a particular project, users can create New Folders and Files by clicking New Folder or Upload file. On entering the required information, the folders are created in the Drive.

New folder-new1

Sharing Folders to the Library

After clicking the New Folder button, the following popup window is displayed:

Newfolder-popup-new

  • The user is given an option to choose whether the particular folder has to remain Private to this Project or Global on the Library. 
  • Selecting the Global on the Library option makes the folder available in the Shared Drive of the Library. 

SharedDrivescreen_fromarchive

Folders that are created Private for a particular project can also be shared to the Library from Project > Drive > Files through the ellipsis menu options. 

SendToLibrary_fromarchive

Note
Individual Files cannot be shared to the Library. Only Folders can be shared

Assigning Folders to Projects

Under the Global Files (Shared Drive), a user(role) with Library permissions can share a folder across projects by granting Permissions. 

Globalfiles-permissions

Clicking Permissions opens the following popup where the list of projects can be selected by the user. 

Permissions-popup

The selected folders are available in the Library tab under the local drive within the Project. 

libraryfolder-withinproject

Note
These Folders that have been shared and available in the local drive are Read-only. They cannot be edited or removed. However, there is a DOWNLOAD option to download files.

Files-download-new2